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What happens if we recommend withdrawing a grant

The initial circumstances may vary depending on your project and the specific breaches in the terms and conditions of grant.

Your funding officer may have contacted the project or organisation’s main contact and/or other members to try to resolve the issue on several occasions. We might have temporarily suspended your grant payments.

If we feel that the identified issues have not been resolved satisfactorily, we’ll recommend withdrawing your grant.

We’d take the following steps:

1. Your funding officer will inform you that your grant payments have been stopped. If you spend any more money on your project from this date, it’ll be at your own risk because we might take action to recover some or all of the funding you’ve spent and stop any future payments.

2. We’ll write a ‘Recommendation to Withdraw Report’ explaining which terms and conditions we believe you’ve breached and why we believe that the grant should be withdrawn.

3. The head of funding responsible for the relevant funding programme will review the information presented in the ‘Recommendation to Withdraw Report’ and decide either to reinstate the grant or recommend that the grant be withdrawn.

We cannot tell you how long the review will take, as it depends on the circumstances of the breach. If we decide to reinstate your grant at this stage, we’ll tell you about any additional monitoring requirements we have and when your next grant payment will be made.

4. If we decide to proceed with the recommendation to withdraw your grant, we’ll send you:

  • a covering letter explaining that we’re proposing to withdraw your grant. The letter will include the date for a hearing in which the chair, committee or decision maker that awarded your grant will decide whether to reinstate or withdraw your grant.
  • a ‘Recommendation to Withdraw Report’ detailing the terms and conditions that we believe were breached, including evidence about each breach and the ways we’ve tried to remedy them with you.
  • a copy of the terms and conditions of your grant that we make reference to in the letter

If we’ve sent you the ‘Recommendation to Withdraw Report’, you’ll have an opportunity to submit further information or respond to the comments raised in the report. The deadline for you to respond will be stated in the letter.

5. The ‘Recommendation to Withdraw Report’ will be sent to the chair, committee or decision maker that awarded your grant with any information that you’ve submitted.

6. The chair, committee or decision maker that awarded your grant will meet on the date of the hearing and decide on one of the following options:

  • defer the final decision and request additional monitoring information or other action from you
  • reinstate the grant with or without additional conditions
  • withdraw any unpaid grant, and recommend whether funds paid to date should be recovered in part or in full

7. The chair, committee or decision maker’s decision will be based solely on the evidence of the breaches of terms and conditions of grant as evidenced in the ‘Recommendation to Withdraw Report’ and related annexes.

8. Once the chair, committee or decision maker has confirmed their decision, we’ll notify you of the outcome by sending you a ‘Decision Statement’ with a covering letter that explains what will happen next.