Standard Terms and Conditions for Community Organisations Cost of Living Fund

In these terms and conditions, The National Lottery Community Fund is referred to as “us” or “we”, and the organisation that is awarded a grant is referred to as “you”. We refer to the project, event or activity described in your application, or as otherwise agreed with us, as “the project”.

1. By accepting this grant, you agree to:

1.1. hold the grant on trust for us and use it only for your project;

1.2. use the grant only during the term of the project as agreed with us;

1.3. start your project and draw down the first instalment of the grant within one month of signing the grant offer letter, unless otherwise agreed with us;

1.4. provide us or any supplier appointed by the Department for Culture, Media & Sport (DCMS) appointed to carry out post-grant assurance activities or evaluation activities, promptly with any information and reports including relevant monitoring information we require about the project and its impact on your community, both during and after the end of the project;

1.5. work with any third party we or DCMS may contract with or appoint for the benefit of the project and/or this funding programme;

1.6. obtain our written consent before making any significant changes to your project or to the status, ownership or constitution of your organisation;

1.7. let us know promptly about any significant issues or delays with your project or about any fraud, other impropriety, mismanagement or misuse in relation to the grant or any legal claim and/or investigation made or threatened against you, any member of your governing body, or any organisation, employee or volunteer working on the project;

1.8. act lawfully in carrying out your project, in accordance with best practice and guidance from your regulators, and follow any policy or guidelines issued by us in relation to the programme or use of the grant;

1.9. advance equality of opportunities in line with the law and any guidelines issued by us;

1.10. if the grant is for a salary of a new post, advertise the vacancy externally unless otherwise agreed with us, and carry out a fair and open recruitment process in line with the law and any guidelines issued by us;

1.11. acknowledge the grant funding using the required logo in accordance with the relevant guidelines for recognising your grant, which can be found in your offer letter;

1.12. hold the grant in a UK based account or building society account, which is in the legal name of the organisation that is applying for funding from the National Lottery Community Fund;

1.13. has effective financial controls and banking arrangements in place so that no single individual has sole responsibility for any single transaction from authorisation to completion and review and adheres to our guidance on financial controls and banking arrangements;