Reporting your progress
We'll ask for progress reports
If you have Million Hours funding we'll ask you for progress reports. We'll contact you when you’ve reached a progress reporting point for your Million Hours Fund grant. We'll ask you to tell us about how you are getting on with your grant and how you’ve spent the funding so far. We'll send you a form to tell us about the difference your work is making.
Your Funding Officer will contact you to remind you when your next progress report is due.
We'll usually ask you to complete and submit your answers within 4 weeks of receiving this form.
Make sure to keep records about your project
As stated in your terms and conditions of this grant, you must keep accurate and comprehensive records about your project both during the project and for seven years afterwards. We can ask you to provide us with copies of those records and evidence of expenditure of the grant such as original paper or electronic receipts, invoices and bank statements.
The questions we'll ask in your progress report
Your organisation and project details
- Please tell us your organisation name
- Please give us your Project ID/Funding Request ID. This can be found on your Grant Offer letter or any recent correspondence with us and should be 8 digits in numerical format, e.g. 20304050.
- Please tell us the name of your project
The difference your work has made so far
- Tell us about the extra youth work hours you have delivered since the last reporting period.
What activities did you provide and have you had any feedback on the provision?
You can also tell us about any other work you’ve done since the last reporting period, for example if you have been planning future activities. Please tell us of any youth voice activities related to this funding that you would like to highlight, or if there have been any changes to anti-social behaviour incidents related to this funding.
If this is your first progress report, tell us about your work since starting your project.
- Tell us about the extra youth work hours you have planned in the next reporting period, including any changes you need to make and why. This could include changes to your budget or delivery plans.
Key numbers
Please provide figures, not text (e.g., write “80” not “eighty”).
- Please tell us the number of additional hours of youth work you have delivered with this funding since your last reporting period.
This is just the number of hours that young people are attending or engaging in the additional activities. Only record the hours where young people are present.
- Please tell us the total number of additional hours of youth work you have delivered since the start of your grant.
This is just the number of hours that young people are attending or engaging in the additional activities. Only record the hours where young people are present.
- Please tell us the total number of young people who attended the youth work activities delivered with this funding since your last reporting period.
This is the total number of young people who attended sessions. Add up attendance across all sessions — if young people attended multiple activities, count them each time.
- Please tell us the total number of young people who attended the youth work activities delivered with this funding since the start of your grant.
This is the total number of young people who attended sessions. Add up attendance across all sessions — if young people attended multiple activities, count them each time.
- How many of these young people were new to your service?
By “new” we mean young people accessing your services for the first time through the Million Hours funded programme. Count each new young person only once.
- If new young people attended your service, please let us know how and where they heard about your activities (general overview, not individual responses).
- The number of hours that staff have worked to deliver the additional youth work hours since your last reporting period.
Only include staff hours directly delivering activities, not support staff.
- The number of hours that volunteers have worked to deliver the additional youth work hours since your last reporting period.
Only include hours of volunteers directly delivering activities.
- Did you recruit any new staff to deliver this work in the reporting period? If yes, how many? (enter a number)
- Did you recruit any new volunteers to deliver this work in the reporting period? If yes, how many? (enter a number)
Your project finances
Please provide figures with no formatting, e.g. “18000” not “£18,000”.
If you do not have a template to monitor spend, we can supply one — just ask your Funding Officer. Your Funding Officer may follow up on your answers for clarification.
- How much of your grant have you spent since the start of your project?
This figure should match what you’ve shared with your Funding Officer. Enter as a number, e.g. 20345 to represent £20,345.
- How much do you forecast to spend to the end of your project?
Enter as a number, e.g. 1450 to represent £1,450.
- Have you varied from your projected grant expenditure as per your budget this period?
Detail which budget headings you moved funding from/to, how much you moved, and the rationale.
- Do you have a grant underspend to date? Yes or no
- If yes, how much is the grant underspend for? How did it occur, and do you have a plan to use it (subject to agreement with your Funding Officer)?
Please complete and submit your answers within 4 weeks of receiving this form.
Your Funding Officer will contact you to remind you when your next progress report is due.